Todoist
Todoist is a task management application used by over 50 million people to organize work and personal projects.
Our verdict
Who it's for
Teams looking for a lightweight yet capable tool for collaboration will find Todoist suitable, as it offers shared projects, task assignment, and activity logs.
Who should look elsewhere
No built-in time tracking or Gantt chart views
Pros
- +Exceptionally clean and fast interface with near-zero learning curve
- +Generous free tier with 5 projects and core features included
- +Natural language input makes adding tasks faster than any competitor
- +Available on every major platform with reliable real-time sync
- +Karma system and streak tracking provide built-in motivation
Cons
- −No built-in time tracking or Gantt chart views
- −Limited project hierarchy depth compared to tools like Asana or ClickUp
- −Calendar view and task durations locked behind paid plans
- −No native document or wiki features for project context
- −Reporting and analytics are minimal even on paid plans
Key features
- ✓Natural language task input with smart date recognition
- ✓Recurring and repeating task schedules
- ✓Kanban board
- ✓list
- ✓and calendar views
- ✓Shared team workspaces with task assignment
- ✓Priority levels
- ✓labels
- ✓and custom filters
- ✓Project templates for common workflows
Pricing
| Plan | Price | Billing | Notes |
|---|---|---|---|
| Beginner | — | month | 5 personal projects; Smart Quick Add with natural language; Task reminders |
| Pro | $5 | month | 300 personal projects; Calendar layout and task duration; Custom task reminders |
| Business | $8 | month | Everything in Pro for each member; Shared team workspace; Up to 500 team projects |
Integrations
SlackGmailGoogle Drive