M-Files
M-Files is an AI-powered, metadata-driven document management system designed to help businesses organize, find, and trust their documents.
Our verdict
Who it's for
AI-powered, metadata-driven document management for context-first work.
Who should look elsewhere
Pricing is subscription-based and requires direct contact for a custom quote, which may not be transparent upfront
Pros
- +Eliminates information silos and improves document discoverability with context-first approach
- +Enhances workflow efficiency and accuracy through automation
- +Strengthens security and compliance with robust access controls and audit trails
- +Seamlessly integrates with existing Microsoft 365 environments
- +Offers dedicated client collaboration portals via Hubshare for improved external engagement
Cons
- −Pricing is subscription-based and requires direct contact for a custom quote, which may not be transparent upfront
- −Requires integration and setup, which might involve a learning curve for new users
Key features
- ✓Metadata-driven document organization
- ✓AI-powered document classification and metadata suggestion
- ✓Automated document-centric workflows (creation, collaboration, approval)
- ✓Automated document access rules and audit trails
- ✓Secure external sharing and collaboration
- ✓Native integration with Microsoft 365 (Teams, Outlook, SharePoint)
- ✓Hubshare for branded client collaboration portals
- ✓Support for compliance frameworks (ISO 27001, HIPAA, GDPR)
Pricing
| Plan | Price | Billing | Notes |
|---|---|---|---|
| Essentials | $65 | month | Native Microsoft 365 experiences; Built-in, trusted AI from M-Files Aino; Secure collaboration and lifecycle management |
| Enterprise | — | month | Everything in Essentials; Advanced compliance, reporting, and process automation; Stronger security controls and analytics |
Integrations
SalesforceMicrosoft Teams
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